An Example E-mail to your Reporting Senior

200118-N-BT681-1048 EAST CHINA SEA (Jan. 18, 2020) Capt. Luke Frost, commanding officer of amphibious assault ship USS America (LHA 6), speaks to the crew and embarked Marines assigned to the 31st Marine Expeditionary Unit (MEU) during an all-hands call in the ship’s vehicle stowage area. America, flagship of the America Expeditionary Strike Group, 31st MEU team, is operating in the U.S. 7th Fleet area of operations to enhance interoperability with allies and partners and serve as a ready response force to defend peace and stability in the Indo-Pacific region. (U.S. Navy photo by Mass Communication Specialist Seaman Jonathan Berlier/Released)

The below email is in the event your Commanding Officer has detached your unit and e-mail is the only method of contact. If your Commanding Officer is still at your command a request for mast is the proper process.

Subj: REQUEST FOR ADMINISTRATIVE FITREP/EVAL CHANGE

Sir/Ma’am,

I am writing to respectfully request an administrative change in my FITREP/EVAL.

Enclosed you will find my original FITREP signed by you on <<<DATE SIGNED>>> and a new FITREP with my proposed changes. As you can see I am only requesting <<<STATE EXACTLY WHAT YOU ARE REQUESTING TO CHANGE>>> As a committed <<<NAVAL OFFICER / CHIEF / PETTY OFFICER / SEAMAN>>> I believe these minor changes will help make me more competitive for my upcoming board.

I am requesting these changes because I believe that my performance was not adequately reflected in the enclosed report. Specifically I believe that <<<<HER IS YOUR CHANCE TO BRIEFLY DISCUSS YOUR PERFORMANCE AND WHAT IS MISSING FROM YOUR REPORT>>>

Respectfully request your decision on this matter prior to the FITREPS being submitted to BUPERS.

Regardless of your decision I will strive to do my best for the <<<NAME OF YOUR COMMAND>>> and the US Navy for the remainder of my career.

Very respectfully,

<<<YOU NAME >>>

<<<YOUR E-MAIL AND PHONE NUMBER>>>